Course Project Part 2—Current-State Workflow

 

After formulating a clearly defined plan for a gap analysis, the next logical step is to conduct the gap analysis. The gap analysis will shed additional light on the details of the current-state workflow and provide directions for transitioning into the future-state workflow.

At this stage in the Course Project, you will conduct your gap analysis, which you planned throughout Weeks 3–5. You will also finalize your draft of the current-state workflow in Visio using the information you collect during your gap analysis.

 

 

To prepare for Part 2 of the Course

 

Project:

 

 

• Review your Gap Analysis Plan (Part 1 of the Course Project) and prepare any necessary recording documents and meeting/observation arrangements with the individuals involved in the workflow.

 

• Conduct the gap analysis. Observe and consult with individuals in your organization who are involved in the workflow.

 

• Analyze the data you gathered and whether or not it meets the goals and objectives you set in your Gap Analysis Plan (Part 1 of the Course Project) (See attached file).

 

• Interpret the meanings and implications of the data you collected. Consider how the workflow issues relate to electronic health records (EHRs) and one or more specific meaningful use objectives.

 

• Examine your Visio draft of the current-state workflow. Consider how the draft aligns with the data you collected in your gap analysis. You will also receive feedback from your colleagues in Week 6.

 

• Begin revising your Visio draft of the current-state workflow based on your gap analysis. Remember to update the information in the swimlane. In addition, prepare to write a detailed description of your Visio workflow.

 

To complete Part 2 of the Course

 

Project:

 

• Based on the information gathered in your gap analysis, create a finalized Visio model of the current-state workflow.

 

• Then, in a 3- to 4-page paper, respond to the following:

 

• Explain the results of your gap analysis and how they address the goals you set in Part 1 of the Course Project (See attached file). Identify the issues (gaps) within the current workflow.

 

• Analyze how the issues you identified relate to EHRs and one or more meaningful use objectives.

 

• Describe in detail the final version of your Visio model of the current-state workflow. Include in your description an explanation of the swimlane (who completes each step). In addition, identify where the workflow gaps exist.

 

• Explain how you changed your Visio draft based on the feedback you will have received from your colleagues in the Week 6 Discussion and the information you gathered during your gap analysis.

 

• In a reference list, cite a minimum of four scholarly references (with APA citations) you used to conduct your gap analysis and create your current-state workflow model.

 

 

　

　

Required Readings

 

　

Dennis, A., Wixom, B. H., & Roth, R. M. (2015). Systems analysis and design (6th ed.). Hoboken, NJ: Wiley.

• Chapter 5, “Process Modeling” (pp. 153–186)

 

　

This chapter introduces the most common process-modeling techniques. In particular, there is emphasis on the data flow diagram and how it is developed and used.

 

Helmers, S. (2011). Microsoft Visio 2010 step by step. Sebastopol, CA: O’Reilly.

• Chapter 3, “Adding Sophistication to your Drawing” (pp. 69–110)

 

　

This chapter focuses on creating a diagram that is both professional and accurate. Topics covered include adding and using text boxes, inserting fields, and grouping shapes.

 

• Chapter 4, “Drawing the Real World: Flowcharts and Organization Charts” (pp. 111–142)

 

　

The focus of this chapter is creating accurate flowcharts and organization charts. It explains how to create and use swimlanes. It also covers the development of organization charts and how they can be stylized.

　

• Chapter 5, “Adding Style, Color, and Themes” (pp. 143–170)

 

　

This chapter demonstrates how to change the color, types of lines, and over all format of a drawing. It also covers the use of Visio themes.

 

　

Benyoucef, M., Kuziemsky, C., Rad, A. A., & Elsabbahi, A. (2011). Modeling healthcare processes as service orchestrations and choreographies. Business Process Management Journal, 17(4), 568–597.

Retrieved from the Walden Library databases.

　

Remodeling health IT systems for optimal health care delivery requires an assessment of both the health care organization and the usability of the available technology. This article evaluates ways of combining web-service-based health care processes to best suit the needs of service-specific health care organizations.

 

　

Unertl, K. M., Weigner, M. B., Johnson, K.B., & Lorenzi, N. M. (2009). Describing and modeling workflow and information flow in chronic disease care. Journal of American Medical Informatics Association, 16(6), 826–836.

Retrieved from the Walden Library databases.

　

This article evaluates how workflow and work practices in chronic disease care can be improved through the use of informatics tools. It also focuses on studies that discern potential real-world benefits of health information technology (HIT).

 

　

Vankipuram, M., Kahol, K., Cohen, T., & Patel, V. L. (2011). Toward automated workflow analysis and visualization in clinical environments. Journal of Biomedical Informatics, 44(3), 432–440.

Retrieved from the Walden Library databases.

　

In this article, the authors offer a framework for improving workflow analysis. It combines cognitive decision making, movement, and interaction and communication. The authors used a combination of qualitative and quantitative research practices to gather the data for analysis.

 

　

Required Media

 

 

Laureate Education, Inc. (Exe

cutive Producer). (2012d). A workflow diagram. Baltimore, MD: Author.

　

This multimedia piece continues to build on the scenario introduced in Week 1. In this segment, the health care facility creates a workflow diagram with assessment that maps the current workflow.

 

Note: Please click on the following link for the transcript:

 

Document: Transcript (PDF) (SEE ATTACHED FILE)

 

　

Optional Resources

 

 

There are a wide variety of online tutorials available to assist you with using Visio. Below are two you might consider, as needed:

 

Microsoft. (2011). The Visio 2010 MVP sessions. Retrieved from http://office.microsoft.com/en-us/visio/

　

This free resource, developed by Microsoft, provides video tutorials in the use of all aspects of Visio 2010.

 

　

Edson, D. (2011). Visio 2010 essential training. Retrieved from http://www.lynda.com/Visio-2010-tutorials/Essential-Training/75921-2.html

　

This series of videos provides detailed instruction on all aspects of Visio use. This resource requires a paid subscription.

 

　

Annotated Bibliography

This assignment is the second component of the course project. You are required to use the Capella library and databases to search for five peer-reviewed articles, published within the last five years, on leadership and leadership style that relate to the work issue you identified in the Unit 2 assignment, Assessment of a Nursing Leadership Problem. Once you have selected the most relevant articles, you will develop an annotated bibliography that clearly:

1. Supports the identification of the problem in nursing leadership.
2. Summarizes the central argumentative position of scholarly works, and the authority or background of the authors relative to others in the field.
3. Provides a rationale for the nursing leadership problem through sound scholarly works.
4. Identifies nursing leadership dynamics related to the nursing leadership problem.

Continue the preparatory work you started in this unit’s studies to finish your annotated bibliography using the checklist below. The more thorough your annotated bibliography, the more seamlessly it will transform into your final project.

A properly structured annotated bibliography:

1. Lists citations to books, articles, and documents.
2. Comprises a variety of credible perspectives.
3. Is formatted in APA Style.
4. Places the annotation after each citation.

Checklist

Annotations should contain most of the following:

• Provide the reader with more information about the content of the sources.
• Consist of a paragraph that is both a descriptive and evaluative paragraph (about 150 words).
• Offer both a description and a critical assessment of the articles or books being annotated.
• Give the reader a sense of the quality of the sources.
• Give a sense of the argumentative position of the author relative to others in the field.
• Inform the reader of the relevance, accuracy, and quality of the sources cited.
• Expose, concisely, the author’s point of view and the clarity of the work.
• Evaluate the appropriateness of expression, and authority.
• Summarize the central theme and scope of the book or article.
• Evaluate the authority or background of the author.
• Comment on the intended audience.
• Compare or contrast the work with another you have cited.
• Explain how this work illuminates your bibliography topic.

Writing Requirements

• Your paper must be at least 2–3 pages long, excluding the cover page and references.
• Use double spacing in between entries and annotations with one-inch margins.
• Use Times New Roman, 12-point font.
• Sources: Five peer-reviewed sources, published within the last five years.
• Format the paper (including references) according to APA (6th edition) style and formatting guidelines.
  

Please take the time to review the Resources for additional guidance and direction on annotated bibliographies. Since your annotated bibliography will be included in your final course project, you should incorporate the feedback you receive from your instructor into your final submission in Unit 10.